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DISTRICT PROCEDURES MANUAL

Quick Table of Contents
History and Role of Conservation Districts
District Law and Other Applicable statutes and regulations
District Operations and Supervisor Elections
District Policy, Planning and Reporting
Personnel Management
Funding
Presentations, Meeting Procedures and Media Relations
Financial Handbook
Contact Information
References
Index


Full Table of Contents

Section 1 History and Role of Conservation Districts
History of Conservation Districts
Section 2 District Law and other applicable statutes and regulations
  Conservation District Law Wyoming 11-16-101
  Attorney General Opinions - Updated 12-21-09
Complete Attorney General's Opinions can be found on the Wyoming Department of Agriculture Website.
   
  State Laws affecting districts
  Administrative Procedures Act Wyoming 16-3-101
w Preparation and Filing of Rules by Local Agencies - Chapter 1
Department of Revenue Reporting Requirements
w Wyoming 22-29-103 (e)
w Wyoming 39-13-102 (p)
w Department of Revenue Rules on tax district mapping
Election Code - Wyoming 22-1-101
Environmental Quality Act - Wyoming 35-11-101
w Wyoming Surface Water Quality Standards - Chapter 1
Government Ethics (Conflict of Interest, etc.) Wyoming 9-13-101
Intergovernmental Cooperation Wyoming 16-1-101
Open Meetings Act Wyoming 16-4-401
Public Records Act Wyoming 16-4-201
Special District Elections Act
Subdivision Permits Wyoming 18-5-101
Uniform Municipal Fiscal Procedures Wyoming 16-4-101
w Special District Accounting Handbook - click on the link on the left side of page
Watershed Improvement District Law Wyoming 41-8-101
Wyoming Nursery and Greenhouse Law Wyoming 11-9-101
Purchasing - Wyoming 9-2-1016
$1500-7499  Informal bid process, 2 written or phone bids
$7500 - above Requires formal competitive sealed bid process
Federal Laws and Regulations Affecting districts
Clean Air Act 42 U.S.C. 7401 et. seq.
Clean Water Act 33 U.S.C. 1251 et. seq.
w Total Maximum Daily Load - Clean Water Action Section 303(d)
w Clean Water Act 40 CFR 130
Federal Land Policy and Management Act (FLPMA)
Endangered Species Act 16 U.S.C. 1531-1544
Fish and Wildlife Service Regulations - search by citations
w 40 C.F.R. 1502.16
w 40 C.F.R. 1506.2
w 40 C.F.R. 1508.2
Farm Security and Rural Investment Act of 2008 (Farm Bill)
w Chapter VI - C.F.R. Rules - NRCS, USDA (Rules pertaining to technical assistance, watershed projects, etc.)
Forest and Rangeland Renewable Resource Planning Act of 1974 - 16 U.S.C. 1604(a)
Forest Service Regulations and Citations
w 36 C.F.R. 219 - Planning
w 36 C.F.R. 221.3(a)3
w 43 C.R.F. 1610.3
w Forest Service 16 U.S.C. 1601-1615 (National Forest Management Act)
Hatch Act of 1887 7 U.S.C. 361a et. seq.
National Environmental Policy Act (NEPA) 42 U.S.C. 4321-4347
Federal Laws and Regulations affecting employees and employers
Civil Rights Act of 1964 42 U.S.C. 1981
Equal Opportunity Employment 29 C.F.R. 1600-1961
Fair Labor Standards Act 29 U.S.C. 201
Family and Medical Leave Act 29 U.S.C. 2601
State Laws and Regulations affecting employees and employers
Fair Employment Practices Wyoming 27-9-105
Section 3 District Operations and Supervisor Elections
Campaign Reporting
Changing a Conservation District Name
Elections
w Petition for Election
Supervisor Role and Responsibilities
w Employee Eligibility Verification (IRS Form I-9)
w Supervisor Oath of Office - MS Word File (Updated 12/29/10)
w Supervisor attendance policy
Supervisor Vacancy and Removal
Section 4 District Policy, Planning and Reporting
Annual Reports
Plan of Work
Long Range Plan (Updated 12/17/09)
w Sample Public Notice as per APA
Section 5 Personnel Management
Employee Policy
Independent Contract Labor
w Sample Contract #1
w Sample Contract #2
New Hire Information
NRCS Supervision and Personnel
Personnel Supervisors Guide to Discipline
Position Descriptions, Job Qualifications and Performance Reviews
w Sample Administrative Assistant Job Description
w Sample District Manager Job Description
w Sample Natural Resource Coordinator Job Description
w Sample Performance Review Evaluation Form
Recruiting, Interviewing and Hiring Potential Employees
w Sample Employment Application - MS Excel file
w Sample Interview Questions
Training Needs
Unemployment Insurance
Workers' Compensation
Wyoming State Retirement System- UPDATED 12-15-11
WACD Delta Dental Program
Section 6 Funding
Procedures for Obtaining a Mill Levy
w Inform and Educate your local public
w Mill Levy Strategy and Budget - MS Excel file
w
Mill Levy Calendar - MS Word file
w Sample Ballot Proposition
w Sample Letter to the Editor
w Sample Mill Levy Campaign Key Messages
w Sample Newspaper Ads
w Sample Power Point Presentations
w Sample Radio Advertisement A
w Sample Radio Advertisement B
w Sample Voter Postcard
w Voter Registration Product Order from from the Wyoming Secretary of State
w Tax Anticipation Warrant
Forming a Political Action Committee
w Formation Form and Instructions from the Wyoming Secretary of State
w Political Action Committee Statement of Receipts and Expenditures
w Political Action Committee Termination Report
State Funding Administration
w Conservation District Financial Rules
w State Funding Financial Checklist
w State Funding Checklist
w
Guidelines for amendments and extensions to state grants
w WOLFS Reimbursement form for travel through water quality funding - MS Excel file
w WOLFS Reimbursement form for other water quality expenses - MS Excel file
w Interim/Final Grant Report
2011-2012 Biennium water quality funding
Request for proposals
Application
Budget/Milestone Table

Lab funds/base funding memo - Updated 7-2-10
Guidelines for lab, equipment and training funds - Updated 7-2-10
Lab funds biennium timeline - Updated 7-2-10
Intent to use lab funds - Updated 7-2-10
Section 7 Presentations, Meetings Procedures and Media Relations
Conducting Meetings
Legislative Outreach
w Wyoming Legislative Website
Media Outreach and Effectiveness
Parliamentary Procedures
Writing Resolutions
Wyoming Press Association
Section 8 Financial Handbook
Audits and Financial Reports
w CENSUS F32 report
w Proof of Cash Procedure
w Annual Report Summary
w Self-Audit Procedure and Internal Control Evaluation
Budgets
w Special District Budget form from Dept. of Audit - MS Excel file
w Sample public hearing notice
w Sample budget affidavit
w Sample budget amendment resolution
w Sample budget amendment legal notice
Checks
w Signature Facsimile Registration Form
Donations and Gifts
GASB Requirements - Sample Policy
Employee Withholding Tax
w IRS Form SS4
Inventories
w Sample Inventory Worksheet - MS Word file
Investments
w Sample Investment Policy
Local Government Liability Pool
Minutes
w Suggested Minutes Format
Purchasing from the State
Records Management
Sales Tax
w Department of Revenue Rules, Chapter 2
Vouchers and Receipts
w Sample Blanket Voucher
Exempt License plates
w Example request for exempt license plates
Contact Wyoming Department of Transportation Motor Vehicles Section at 777-4710 for more information
Section 9 Contact Information
WACD and WDA contact information
Section 10 References
List of referenced documents and websites
Conservation District Calendar
Subdivision Review Checklist
Section 11 Index
Alphabetical Index of Topics

 

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- HOME -
WACD - 517 E. 19th Street
Cheyenne, WY 82001
(307) 632-5716 phone
(307) 638-4099 fax
Mission: The Wyoming Association of Conservation Districts provides leadership for the conservation of Wyoming's soil and water resources, promotes the control of soil erosion, promotes and protects the quality of Wyoming's waters, reduce siltation of stream channels and reservoirs, promote wise use of Wyoming's water, and all other natural resources, preserve and enhance wildlife habitat, protect the tax base and promote the health, safety and general welfare of the citizens of this state through a responsible conservation ethic.